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It happens all the time. A brand rep calls out of the blue and asks if you’re ready to reorder. You weren’t planning to make a decision on the spot, but now you’re expected to commit to cases of inventory while juggling other tasks and without the full picture in front of you.
Many product reorders are made this way in almost every store. It’s a reality all buyers and retail owners have experienced. We’re not only going to shred the spreadsheet with this one, we’re also going to lower the pressure when you’re pressed to order on the fly.
What’s The Problem?
Put simply, overordering happens when brand orders are placed on the fly, even with tight spreadsheets.
Few have tight spreadsheets, however. Most are clunky, slow, and require a lot of human computing time to get answers to questions. It’s awkward keeping a rep on hold for 20 min to get a truly accurate count.
So you play it a little loose. You make more gut-shots or you fill in the data gaps with intuition. That will never be the most accurate way to operate.
Most Retailers’ Solution: A Bit of Shooting From the Hip
Most cannabis retail buyers make these calls by toggling between their spreadsheets of POS exports and their memory.
Maybe a scan of recent deliveries, check what’s left on shelves, or glance at a spreadsheet to guesstimate if there’s room to restock. It’s fast, but risky. That approach doesn’t account for margin gaps, inventory aging, or sell-through trends that should factor into every order.
Brands will often apply pressure for larger orders, offering discounts on certain counts of SKUs or cases. Even when buyers are able to move in spreadsheets quickly enough to calculate the numbers, that discount may still be pretty enticing.
Make enough of these decisions and you end up with tens of thousands in overstock.
On these phone calls, you need more than intuition and a slow spreadsheet. You need a system that gives you answers quickly and clearly, especially when every brand is fighting for space on your menu.
Our Solution: Shred that Spreadsheet
Imagine being able to instantly see how a brand is performing overall — profit total, margin, aging inventory, units per day — and compare it to competing products.
Instead of going SKU by SKU in your head, you could filter and sort to surface which items are dragging your margins or sitting too long on the shelf. Maybe a certain rosin vape has aged out beyond 90 days, or the margin on a preroll pack is 15 points lower than similar products from a rival brand. That’s leverage.
Now you’re not just reacting. You’re negotiating. You can ask for discounts on slow movers, make smarter buys on bestsellers, and avoid over-ordering products that won’t turn fast enough.
Replacing “Tasks” With Tools
The challenge for many buyers isn’t just access to data. It’s mental bandwidth. When something feels like a task instead of a tool, it doesn’t become part of the day-to-day flow. That’s why a fast, frictionless interface matters.
Buyers need systems that fit into the chaos of their day, not ones that create more work.
Happy Buyers is designed to shrink the gap between real-time decisions and real-time data. Giving buyers that power means reducing overstock, freeing up much needed cash flow, and also just making these brand calls easier and stress-free.
On-the-Fly Ordering Without Flying Blind
Next time a brand rep calls and asks for an order, you don’t have to wing it. With the right insights in front of you, you can:
- Compare profit contribution across brands, SKUs, and groups of SKUs (like Stiiizy AIO live resin vapes)
- Spot slow sellers and avoid over-ordering, even with that case discount offer
- Flag aged inventory before it goes stale, engage the brand proactively
- Negotiate better terms based on performance
- Plan smarter, leaner menus with confidence
Happy Buyers is about getting the answers you need in seconds, not hours. Because the reality is, if your tools can’t keep up, your margins won’t either.
Activate your free trial today and check it out for 14-days with no obligation.
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